ITT: event management agency for Q

We are seeking a full service event management agency to work alongside members of the Q team to deliver our programme of events. Event support will initially be for three sets of events in financial year 2023-2024:

Q community event 2023: our annual event for all Q members, with the purpose to bring members together to deepen connection and build momentum in the community for continuing improvement. This year the event will take place virtually, w/c 17 October 2023.
Community Space: a series of approximately two to three in-person events per year, starting autumn 2023.
Q Lab UK workshops: logistical support for three in-person workshops between September 2023 and March 2024.

There may also be ad hoc requests for support, such as venue finding and liaison, and logistical support.

Q events range from small online and in-person workshops, to larger day events for all members. All our events are free to attend, many are member-only but there are a number that are open to anyone who is interested.

We are looking to appoint an agency in June 2023, to be able to take on the work on our digital platform (SpotMe) in late June/early July 2023.

The successful provider should have:

A team with staff at various levels of seniority able to work on the project.
Experience of delivering interactive events, with a range of formats, such as those with liberating structures.
Clear and transparent project management systems and ways of working with clients.
Knowledge of inclusion practices to make all audiences feel comfortable and valued in registering and attending Q events.
Able to accept work on an ad hoc basis, communicating lead in times needed. Can deliver on capacity outlined at the outset of the project.
Experience of running events across the UK and Ireland.

More information can be found in the invitation to tender document.

How to apply

Read the invitation to tender for full details of the tender response requirements and selection criteria. If you have any queries about the application process which are not addressed in the invitation to tender, please email adriana.thursby-pelham@health.org.uk
Complete your application via our online portal by 17.00 on Tuesday 30 May 2023. We will not accept proposals submitted after this deadline or in any other format.
Interviews will be held on the 6 and 8 June 2023, please ensure you are available to be interviewed on these days. A response to your application will be made by 17.00 on 2 June 2023.
We expect to inform applicants of our decision by 16 June 2023.